Orthodontic Administrative Assistant - White Orthodontics - Eagle Mountain, UT

About Us At White Orthodontics, we’re passionate about building confident smiles and delivering an exceptional patient experience. As a brand-new orthodontic practice, we’re creating something special from the ground up and we’re looking for a motivated Administrative Assistant who’s excited to grow with us. This is a unique opportunity to join a start-up orthodontic office where you’ll play a key role in shaping our systems, culture, and patient journey from day one. About the Role In this role, you’ll support the practice across front office, administrative, and treatment coordination responsibilities. You’ll work closely with the doctor to guide patients through their orthodontic journey from the first phone call to starting treatment. As the practice grows, this position is designed to expand with you, offering a clear path toward a future Office Manager or leadership role. This is an ideal opportunity for someone who is organized, confident, personable, and enjoys wearing multiple hats in a growing environment. Key Responsibilities Welcome patients and families with a warm, professional, and confident demeanor Manage phones, appointment scheduling, and new patient intake paperwork Coordinate and assist with new patient consultations Present treatment plans and financial options clearly and compassionately (training provided) Educate patients and families on treatment recommendations and next steps Support case acceptance through follow-up and strong communication Verify insurance benefits, explain coverage, and collect payments Prepare contracts and assist with financial arrangements Maintain accurate and organized patient records Assist with administrative projects, reporting, and daily office operations Help create, refine, and document systems and workflows as the practice grows Collaborate closely with the doctor and team to ensure a smooth, patient-focused experience Help plan and carry out occasional community events (may be on evenings or Saturdays depending on the event) Qualifications Strong organizational and communication skills Professional, dependable, and adaptable in a start-up environment Experience in administrative, reception, sales, or finance roles preferred Dental, medical, or orthodontic experience is a plus but not required Comfortable speaking with patients about treatment and financial options (or eager to learn) Willingness to learn new software, systems, and processes Desire to grow into a leadership role with expanded responsibilities Why Join Us? Competitive hourly pay starting at $18.00-$25.00/hr depending on experience Part-time position to start, with opportunity to grow into full-time as the practice expands Supportive, close-knit team focused on kindness and patient care Opportunity to grow with a brand-new orthodontic practice Clear pathway to future Office Manager or leadership role Be part of creating something new and impactful from the very beginning Ready to Grow with Us? If you’re excited about taking on a dynamic role where no two days are the same and where your hard work will directly shape the future of our practice, we want to meet you. Apply today and tell us why you’re the perfect fit to help us launch and grow! Job Type: Up to 34 hours weekly with potential for more in the future Work Location: In person Job Type: Part-time Pay: $18.00 - $25.00 per hour Expected hours: 30 – 34 per week Work Location: In person

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