Dental Office Receptionist/ Financial Coordinator - Associates for Dental Care - Swanton, VT

Job Overview We are seeking an energetic and highly organized Front Desk Coordinator to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will demonstrate strong communication skills, technical proficiency, and a proactive attitude to create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team environment. Duties Greet visitors and clients warmly, ensuring a professional and friendly first impression at all times Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when needed Maintain a clean, organized reception area and ensure all office supplies are stocked and accessible Schedule appointments, coordinate calendar management, and assist with meeting arrangements using productivity software like Microsoft Office and Google Workspace Handle data entry tasks with precision, including updating spreadsheets, maintaining filing systems, and managing client records Support office management activities such as bookkeeping using QuickBooks and assisting with clerical tasks like proofreading documents and preparing correspondence Provide excellent customer support by addressing inquiries promptly via phone or email, demonstrating strong phone etiquette and client communication skills Skills Proven experience in office management or administrative support roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry software Technical proficiency with computer literacy including typing speed, proofreading accuracy, and familiarity with productivity software Experience with multi-line phone systems, phone communication etiquette, and customer service excellence Knowledge of front desk procedures specific to dental reception is a plus Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment Previous experience in clerical roles such as filing, calendar management, or personal assistant duties is advantageous Join us as a Front Desk Coordinator to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization combined with your technical skills will help create a welcoming environment where clients feel valued and supported. This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day. Pay: $25.00 - $30.00 per hour Benefits: 401(k) Dental insurance Employee discount Flexible schedule Health insurance Paid time off Work Location: In person

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