Dental Treatment Coordinator / Scheduling Coordinator - Table Mesa Dental - Boulder, CO

Dental Treatment Coordinator / Scheduling Coordinator Table Mesa Dental | Boulder, CO $26–$32/hour | Full-Time | In Person Join a Growing, Modern Dental Practice! Table Mesa Dental is a rapidly growing, doctor-owned dental practice in Boulder, Colorado. We're looking for an experienced Dental Treatment Coordinator / Scheduling Coordinator to join our team and play an important role in helping patients move forward with recommended care while maintaining a productive, well-organized schedule. This is an ideal opportunity for someone who enjoys building relationships with patients, excels at scheduling, and is motivated by helping patients say YES to treatment . We're looking for a confident communicator who is highly organized, proactive, accountable, and comfortable taking ownership of results. This is not simply a front desk or appointment-setting position. You'll play a key role in treatment acceptance, schedule optimization, patient retention, and practice growth. What You'll OwnTreatment Coordination & Case Acceptance Present treatment plans and clearly explain financial options to patients Help patients understand recommended treatment and overcome barriers to scheduling Discuss payment arrangements and third-party financing options Follow up consistently with patients who have unscheduled treatment Maintain and actively work an organized unscheduled treatment list Coordinate larger restorative, cosmetic, and implant cases Track treatment acceptance, scheduled treatment, and follow-up results Work closely with the doctors and clinical team to create a seamless patient experience Scheduling & Production Optimization Take ownership of maintaining productive doctor and hygiene schedules Proactively fill openings, cancellations, and short-notice availability Maintain and work an organized ASAP / short-call patient list Schedule appointments strategically based on treatment needs, appointment lengths, and practice scheduling guidelines Prioritize high-value treatment and help patients move forward with outstanding care Monitor upcoming schedules to identify gaps and opportunities Confirm appointments and proactively reduce cancellations and no-shows Maintain an organized, accurate, and efficient scheduling system Track scheduling performance, open appointment time, and unscheduled treatment opportunities Patient Communication & Retention Deliver an exceptional patient experience by phone, text, email, and in person Build strong relationships with patients and help them feel comfortable scheduling treatment Follow up with overdue and inactive patients to help them return to care Support hygiene recall and continuing care scheduling Respond promptly to patient inquiries and appointment requests Help patients understand the importance of completing recommended treatment Maintain accurate patient communication notes and follow-up records Front Office & Team Support Assist with patient check-in, check-out, and phone coverage as needed Provide backup coverage for other front-office team members Collaborate with our Office Manager, insurance coordinator, and clinical team Maintain accurate documentation and follow-through Help identify opportunities to improve scheduling efficiency, patient communication, and office systems Who We're Looking For 3+ years of dental front-office, treatment coordination, or scheduling experience Strong understanding of dental scheduling and appointment management Experience presenting treatment plans and discussing patient financial arrangements Confident, friendly, and professional patient communication Comfortable discussing larger treatment plans and financial commitments Excellent organizational skills and attention to detail Strong ability to manage multiple priorities in a busy practice Proactive, resourceful, and motivated to achieve measurable results Comfortable using technology and modern dental software Open Dental experience strongly preferred Experience with unscheduled treatment follow-up, recall systems, and schedule optimization preferred We're especially interested in someone who enjoys the relationship-building side of treatment coordination and takes pride in maintaining a full, productive schedule. The ideal candidate doesn't wait for the phone to ring. They proactively identify opportunities, follow up with patients, and help keep the schedule running efficiently. Schedule & Compensation $26–$31/hour , depending on experience. Monday–Thursday, approximately 7:45 AM–4:30 PM Friday, approximately 7:45 AM–2:00 PM No evenings or weekends. Benefits include: Health insurance Dental benefits HSA 401(k) Paid time off Continuing education Opportunities for professional growth Why Table Mesa Dental? Doctor-owned and locally operated Beautiful, modern, all-digital dental practice Five-star patient experience Rapidly growing patient base Strong focus on comprehensive, high-quality dentistry Positive, professional, team-oriented culture Clear responsibilities, organized systems, and supportive leadership Opportunity to make a meaningful impact on patient care and practice growth A dedicated role where you can truly take ownership and excel We're building something special at Table Mesa Dental and want someone who is excited to grow with us. How to Apply Please submit your resume and briefly answer the following questions: How many years of dental scheduling and treatment coordination experience do you have? What dental software have you used? Do you have Open Dental experience? Describe your experience maintaining a productive dental schedule and filling last-minute openings. How do you approach following up with patients who have unscheduled treatment? Applicants who answer all four questions will receive priority consideration. Pay: $26.00 - $32.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Health insurance Health savings account Paid sick time Paid time off Work Location: In person

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