Dental Administrative Assistant/Treatment Coordinator - Calabasas Dental Spa - Calabasas, CA

Treatment Coordinator / Front Office Administrator Own the patient journey, the schedule, and the follow-through in a boutique dental practice. Pay: $25-$30+/hour DOE | Schedule: Three and a half -day workweek; no evenings | Experience: 3+ years dental front office Calabasas Dental Spa is a private, technology-driven practice built around personalized care, beautiful dentistry, and a polished patient experience. This is a hands-on ownership role for an experienced dental front-office professional who can protect a high-value schedule, present treatment with confidence, and make sure every commitment is documented and completed. The right person is warm with patients, exact with details, and comfortable moving treatment forward without pressure or a corporate atmosphere. WHAT YOU WILL OWN Patient journey: Manage the first call, new-patient intake, arrival, checkout, follow-up, and reactivation with polished communication. Treatment coordination: Present doctor-prescribed treatment, explain sequence and fees, collect deposits, arrange payment, and follow unscheduled treatment to a clear outcome. Schedule control: Protect productive blocks for same-day crowns, restorative care, and clear-aligner visits; work confirmations and openings without overloading the clinical day. Insurance and collections: Verify benefits and limitations, prepare accurate estimates, submit supporting documentation, collect patient portions, and keep financial arrangements current. Documentation: Keep Dentrix Ascend records, forms, referrals, patient communications, objections, and next steps complete and immediately usable by the team. REQUIRED STRENGTHS Minimum three years of dental front-office experience. Working knowledge of Dentrix Ascend and confidence with online forms, texting, eligibility tools, and digital workflows. Strong treatment-presentation, schedule-control, collection, and patient-service skills. Professional, articulate, organized, proactive, and comfortable taking ownership. Sound judgment, discretion, and the ability to close loops without repeated reminders. WHY JOIN US Small, established practice with a calm, concierge-style environment. Modern technology, supportive team, and no evenings. Opportunities for bonuses, raises, professional growth, and a long-term career. To apply through Indeed, please include your resume and a brief introduction explaining what makes you an exceptional candidate. Calabasas Dental Spa is an equal opportunity employer. Pay: $25.00 - $30.00 per hour Benefits: Dental insurance Free parking Health insurance Paid sick time Paid time off Paid training Work Location: In person

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